PCDA
issued Circular No. C-181 No: G1/C/0199/Vol-II/Tech Dated: – 22.01.2018
regarding Implementation of Govt. decision on the recommendations of
the Seventh Central Pay Commission in respect of the Post-01.01.2016
retired Defence Civilian Pensioners/Family Pensioners New PPO Series
and details as follows.
Office of the PCDA (Pension) Allahabad
is in the process to implement e-PPO’s for all categories of pensioners.
In the first phase, corrigendum PPOs to revise pension of Pre- 2016
defence civilian pensioners have been issued through e-PPOs. Various
PDAs have already revised pension of such pensioners. A new PPO series
was introduced for these corrigendum PPOs which contained 12 digits with
PPO suffix of 4 digits. For this purpose, only electronic PPOs (e-PPO)
are generated which are digitally signed (No physical PPO is printed and
sent to any agency). These new PPO (e-PPO) also contain a QR code
wherein all important data is embedded. This QR code could be used by
PDA’s to capture the data.
- It has been decided to start e- PPOs in respect of Defence Civilians w.e.f. January, 2018. In other words, in respect of fresh retirees of Defence Civilian (retiring or being discharged) from the month of January, 2018 e-PPO will be issued with following features;
(a) These documents will be electronically generated and digitally signed.
(b) These PPOs will contain unique 12
digit PPO No. and 4 digit PPO suffix. This 12 digit PPO No.would remain
valid throughout lifetime of Pensioner/Family pensioner.
(c) They will contain a QR code where data of various fields will be embedded.
- These e-PPOs will be sent to the banks through SFTP connectivity which this office has established with various banks. Other banks, with whom there is no SFTP connectivity, are advised to immediately take necessary measures to establish the same. In the interim period till the time they establish SFTP connectivity, PPOs will be sent through email id pcdapedp.cgda@nic.in .
Similarly, these PPOs will be sent
to DPDOs through the CGDA WAN. Other PDAs such as Director of all State
Treasuries; IE Kathmandu, Nepal; Post Office, Kathua; PAO, Delhi etc are
requested to kindly immediately provide an email ID of .nic or any
other domain under control of government for this purpose.
- The procedure of forwarding the e-PPOs will be as under:
A copy of e-PPOs, duly digitally
signed, will be sent to Head of Offices (HOOs). The concerned HOO,after
scrutinizing and checking the e-PPO, is requested to forward a copy of
the e-PPO along withDescriptive Roll of the pensioner to PDA concerned.
HOOs are also requested to kindly provide acopy of the e-PPO to the
Pensioners/ Family Pensioners for their record. If any discrepancy is
observed by the HOO in e-PPO or death occurs before the date of
retirement/discharge, then this fact may be immediately brought to the
notice of PSA and PDA for remedial measures. PDAs are advised to affect
payment based on e-PPO directly received in XML/PDF file, after
confirmation from Head of Offices concerned in the form of receipt of a
hard copy of e-PPO and Descriptive Roll.
- Process of verification of e-PPOs; PDAs shall take the following steps:
(a) On receipt of e-PPOs though the medium specified above, PDAs shall verify the genuineness of
the digital signature affixed on the e-PPO.
(b) Name of authorised signatories who have been provided digital signature through e- Mudra by
this office for signing of e-PPO
digitally will be made available on PDAs SFTP network. All PDAs are
requested to refer to their SFTP link to verify the correctness of the
name of such authorised signatories for the purpose of digital signature
on e-PPO accordingly in order to ensure that no PPO with unauthorized
signature is acted upon.
(c) PDAs shall wait for the confirmation
from the Head of Office as the case may be, before releasing the first
payment and starting pension payment monthly.
(d) It shall also be confirmed by the
PDA that the payment is not being released again in respect of same PPO
number (including the PPO suffix of 4 digits) to the pensioner
inter-alia due to duplicate receipt of e-PPO. In such a scenario, the
PDA will inform the PSA that in the event of duplicate transmission of
the given PPO has been detected and no action on such e-PPOs except the
first one (having same 12 digits PPO No. & same suffix) has been
taken.
- The change statement regarding addition or deletion of pensioners on the strength of the Pension Disbursing Authorities may be forwarded to this office in Annexure “E” to this office Circular No. 189 dated 28.02.2017 in CSV format to e-mail ID dapaccount.cgda@nic.in . A hard copy of this change statement may also be forwarded to Shri K K Pant, SAO, O I/C Audit Section, Office of the Principal CDA (P), Allahabad-211014 in usual manner in terms of Para 17 of Annexure ‘H’ to Scheme for payment of pension of Defence Pensioners by Public Sector Banks and para 126 of Defence Pension Payment Instructions (DPPI) -2013.
- Accordingly, the LPC-CUM-DATA Sheets (which are being used for Post-2016) i.e.Appendix – ‘E’ & ‘F’: Sanction of Pensionary Awards & Corrigendum (Circular C-154 dt/ 12.08.2016),Appendix – ‘G’ & ‘H’: Sanction of Family Pension Awards & Corrigendum (Circular C-157 dt/ 27.10.2016) have been slightly modified in following manner:
Addition: 1(A). HOO Code
1(B). Email ID of HOO Code .
Filling Instructions:
Column 1(A): Six digits HOO code which is being filled for 7th CPC revision cases (Pre-16 Civilians revisions).
Column 1(B): same email address will be filled which is registered for HOO Code.
- In view of the above, HODs are requested to issue suitable instructions (along with copy of this circular) to all the Head of the Offices under your administrative control to ensure that these additional information should be filled in LPC-Cum-Datasheet in r/o Post-2016 of Pensioners/ Family Pensioners to this office.
Source: PCDA
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